Why Your Company Needs a Steady Video Conference Routine

Posted By
Adam Grant

In business, it pays to be organized. When a company has defined processes and plans of attack, it sets itself up for great success. In these instances, staff have a clear understanding as to what is expected of them; whom they report to and receive instruction from; as well as knowledge of internal policies in which everyone at a company should be well aware of.

Conversely, when a company is disorganized, chaos often ensues. Employees will feel as though they are floating alone in orbit when no direct assistance or guidance is provided to them. Meanwhile, the company as a whole may wind up missing out on business opportunities that could infinitely improve its brand and revenue stream. 

One way for both types of companies to continually thrive or improve its current situation is by adopting a steady video conference routine. Yes, a lot of businesses rely on in-person gatherings for staff meetings, but others have turned to an online meeting platform in order to connect with all staff, no matter where each member might reside. 

If you want your company to maintain, or regain, its focus, consider instituting regular virtual meetings for these reasons: 

Allows Staff to Stay Prepared 

At work, urgent tasks can suddenly appear. Oftentimes, these happen organically and are by no means designed to act as a task grenade in a person’s week. However, there are those companies who do not communicate well with its staff and fail to assign them specific tasks well ahead of an established deadline. 

One way this can be avoided is for company departments to regularly hold team meetings. Here, the group can take a deep dive into upcoming projects and determine who needs to complete what; the resources they’ll need to do it; not to mention how much time they have to complete it. Here, questions can also be asked if a better understanding about a project’s specifics is needed. 

When these types of video conferences happen frequently at a company, the team will always understand what needs to be done to move forward – instead of feeling rattled by surprises. 

Time is Saved 

During the throes of a project, communication between the team is key. In a lot of instances, such communication is done via email. This is usually all fine and good, but it can eventually become hard to dig through a series of emails to find the one small, significant detail needed to move forward with an assignment. 

Rather, if a project team has more virtual meetings, they will save time typing what feels like an endless ream of emails and not have to devote parts of their day sifting through past conversations in order to find specific details. 

Better Productivity Can be Had 

There will always be that segment of employees who feel like video conferences slow down productivity. After all, employees generally have to stop the work they are doing in order to focus on the conversation being had. 

While part of that may be true, the more realistic perspective is that video calls increase productivity. Conversations here often result in heavy duty brainstorming sessions and fact-finding missions that ultimately have a positive impact on projects currently in motion. 

What’s more, if the company has employees based in different regions, cities, provinces, or countries, video conferences can be the way to get everyone in the room at once. Together, they can hammer out the details that need to be hammered out and move forward from there.

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Adam Grant

Adam has been a professional, published writer for more than 20 years. He has experience writing about technology, business, music, news, as well as many topics in-between. When not banging away at the keyboard, Adam spins vinyl, obsesses over sports, and takes his dog on giant walks.